Privacy Policy

1. Information we collect

• Names, email addresses, affiliations, and messages provided through inquiries
• Information provided in connection with participation, cooperation, donations, volunteering, media inquiries, or event activities
• Information needed to process donations, deliver rewards, and provide activity reports
• Technical access information recorded by the hosting server, such as IP address, browser information, and access time

2. Purposes of use

• Responding to inquiries and necessary communications
• Operating, announcing, and reporting on Tokyo Trans March and related activities
• Confirming donations, delivering rewards, and reporting to supporters
• Coordinating volunteers, performers, exhibitors, partners, and media
• Maintaining security, preventing misuse, and improving the website and our activities

3. Sensitive information

Our work may involve information requiring particular care, including gender, gender identity, health, and living circumstances. We respect each person’s wishes and privacy and handle such information only to the minimum extent necessary for the stated purpose.

4. Disclosure to third parties

• With the individual’s consent
• When information must be shared with a service provider for payment, delivery, information processing, or event operations
• When necessary to protect life, physical safety, or property and consent is difficult to obtain
• When disclosure is required by law or an authorized public agency

5. Service providers

When we outsource part of our work, we select providers appropriately and take reasonable steps to ensure secure handling of personal information.

6. External services

LINE, social media, crowdfunding platforms, and other external services linked from this site are governed by the privacy policies of their respective operators. Please review those policies before providing information on an external site.

7. Cookies and access data

The Committee currently does not place cookies on this site for advertising or its own analytics. However, the hosting provider or linked external services may use cookies or access data to provide and secure their services.

8. Retention and deletion

We retain personal information only as long as necessary for its purpose. When no longer needed, it is securely deleted or disposed of, except where retention is required by law, accounting, or operational needs.

9. Access, correction, and suspension

Upon a verified request from the individual concerned, we will respond promptly and within reasonable and lawful limits to requests for access, correction, deletion, or suspension of use. Requests to stop receiving information may also be sent to the address below.

10. Information about minors

When collecting personal information from a minor, we take their age and circumstances into account and, where appropriate, confirm the consent of a parent or guardian.

11. Security

We take reasonable safeguards, including access controls and appropriate storage, to prevent unauthorized access, loss, leakage, or alteration of personal information.

12. Changes to this policy

We may revise this policy in response to changes in law, services, or our activities. Material changes will be announced on this site.

13. Contact

Tokyo Trans March Committee

Email: tokyo.trans.march.tdor@gmail.com